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ADMISSIONS AND ENROLLMENT COORDINATOR (2025 - 2026 School Year)

Position Overview:

Live Oak Waldorf School is seeking an Admissions and Enrollment Coordinator to join our
administrative team. As the first point of contact for prospective families, this role requires a
warm and welcoming presence, clear communication, and strong attention to detail. The ideal
candidate will be passionate about Waldorf education and skilled in both relational and
administrative work.

Rooted in servant leadership, this position plays a key role in supporting the school’s enrollment
process—from the first inquiry to completed registration—ensuring a thoughtful and
human-centered experience for all families. The Coordinator works closely with the
Administrator, faculty, and administrative staff to uphold the school’s mission, vision, and values.

Key Responsibilities:

Admissions & Enrollment

● Serve as the primary point of contact for prospective families, offering information,
support, and warmth.

● Coordinate and conduct campus tours and admissions meetings.

● Manage all aspects of the admissions, enrollment, and re-enrollment processes.

● Collaborate with faculty to process applications and coordinate family meetings.

● Communicate clearly with families regarding next steps, paperwork, and enrollment
timelines.

● Assist in financial aid and re-enrollment communications.

● Maintain accurate and up-to-date records in the Student Information System (Ravenna).
Administrative & School Support

● Provide enrollment data to the Administrator for monthly Board reports.

● Support the Administrator with regulatory enrollment documentation.

● Help organize New Parent Orientation and prepare Welcome Back Packets.

● Provide Parent Portal and ParentSquare support for new and current families.

● Participate in regular administrative team meetings and cross-department collaboration.
Outreach & Events

● Represent the school at information sessions and events.

● Collaborate with the Marketing Director to ensure admissions-related content on the
school website is up to date.

● Assist with seasonal outreach efforts and school tours.

Qualifications:

We’re looking for someone who brings a blend of professionalism, compassion, and initiative.
Ideal candidates will have:

● Experience in school administration, admissions, customer service, marketing, or
nonprofit work.

● Excellent verbal and written communication skills.

● Strong organizational and time management abilities.

● Comfort with public speaking and in-person family engagement.

● Familiarity with (or willingness to learn) Student Information Systems, Google
Workspace, and other admin tools.

● A deep respect for confidentiality and collaborative communication.

● Willingness to understand and support Waldorf educational principles.

● CPR, First Aid, Mandated Reporter, and Harassment training certifications (or
willingness to obtain).

Additional Details:

● Schedule: Full-time, on-site
Compensation: $25/hour (for the 2025–2026 school year)

● Reports to: School Administrator

● Supervises: None

● Committees: Marketing Committee, Administrative Logistics Committee

● Meeting Attendance: Staff meetings, one-on-one check-ins, and occasional Board
presentations.

● Physical Requirements: Standard office mobility, ability to lift/push/carry moderate
weights, use of computer and phone systems

To Apply:
Please send your resume and a cover letter introducing yourself and your interest in the role to:
tcirone@liveoakwaldorf.org.

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